On March 8, 2024, International Women's Day, the NICT Diversity Promotion Office hosted "NICT Diversity Day 2024." We were honored to welcome Dr. SASAKI Narie, a Specially Appointed Professor at the Gendered Innovation Research Institute, Ochanomizu University (at the time of the discussion), as a guest. The special discussion featured President TOKUDA Hideyuki and MORIAI Shiho, Senior Executive Director and Diversity Promotion Office Director. The conversation focused on four key themes: "AI and Gender Bias," "Considering Majority and Minority," "Reforms and Perspectives in Research Institutions," and "What NICT Can Contribute to Japan's Diversity Promotion." The discussion aimed to reflect on diversity within organizations and research institutions.

SASAKI Narie

Graduated from the Department of Biology, Faculty of Science, Ochanomizu University. Master's and Doctoral degrees from the Graduate School of Science, University of Tokyo. In 2007, appointed as an associate professor at Nagoya University’s Gender Equality Office, where she established the first on-campus daycare in Japan. At the Graduate School of Science, Nagoya University, she increased the percentage of female faculty members in the Department of Biological Science, School of Science from 3% to 25% over a period of 10 years.

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AI and Gender Bias

Senior Executive Director MORIAI Shiho (hereafter, MORIAI):

Recently, with the advancement of AI research and development, NICT has been involved in various areas, but what kind of impact does gender bias have in the field of AI?

Professor SASAKI Narie (hereafter, SASAKI):

For example, a company was developing an AI system to assist in recruiting talent, but when terms like "woman" or "women's university" were included, the candidates were evaluated lower unfairly. This happens because the system learns from previous data, and the gender bias in that data is carried over. Similar problems can also be observed in AI translation. For languages with gendered nouns like French, when you input "I am a surgeon," it automatically uses the male form of "surgeon." On the other hand, when you input "I am a nurse," it automatically uses the female form of "nurse." Furthermore, when you translate the term "a woman in science," it might come out as "a woman who pursues a career at the expense of love or feminine interests" (laughs). This is likely due to some deep-learning model making connections based on biased data.

MORIAI:

I see (laughs). When it comes to natural science data like space weather forecasts, I think gender gaps might not have as much impact. However, in areas where NICT is currently focusing, such as Large Language Models (LLM) and neuroscience, these biases could certainly have an influence. How do you think we should move forward in addressing this issue?

President TOKUDA Hideyuki (hereafter, TOKUDA):

Regarding input, we need to be mindful of the various backgrounds such as gender, age, race, ethnicity, and religion. We must avoid data sources that are likely to contain bias or collect data with caution. Just because we can collect data through online crawling doesn't mean we should do so without thinking, as there is a possibility of gathering data with unconscious biases. As for output, especially at NICT, in the case of generative AI like Large Language Models, output such as hate speech or violations of copyright can easily emerge. Therefore, we need to be creative in designing safeguards to prevent such issues.

SASAKI:

Yes, indeed. Recently, there has been a discussion about removing the gender field from data collection, but this has led to the issue of difficulties in collecting certain types of data. For example, in the U.S. in 2019, a man applied for a credit card. Despite his wife having a higher credit score, his credit limit was set at about 20 times higher than hers. He tweeted about it, and the incident caused an uproar, leading to an investigation by the New York State Department of Financial Services. The company responsible for the credit scoring system was very gender-conscious and removed the gender field from the application form. However, AI systems tended to classify individuals as female when any job-related or gender-related information was present, even if indirectly. To ensure that there are no hidden gender biases in algorithms, it's necessary to actively investigate gender and race. Personally, I feel that aiming for equality by hiding these attributes is not quite the right approach. We should aim for a society where everyone is equal while acknowledging and understanding these attributes. It's essential to investigate whether disparities arise based on these attributes and, if they do, to work towards eliminating those disparities in development.

MORIAI:

When we conducted the unconscious bias survey for our staff, we included a gender field. Of course, we also included an option to skip the question. However, it became clear that there is a significant difference in awareness between men and women. This made me realize once again how important it is to ask people about their attributes. By acknowledging these differences, we can better understand and address the unconscious biases that may exist.

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Professor SASAKI Narie

Considering Majority and Minority

MORIAI:

From the perspective of majority and minority, what should be the target ratio of women within an organization?

SASAKI:

When I came across the "Golden 30%" theory, which suggests that when a minority group exceeds 30%, it can begin to exert influence, I initially thought the goal should be to aim for 30%. However, when I shared this with female researchers from overseas, they asked, "Why not aim for 50%?" (laughs). I realized that we should aim for 50%, with 30% being just one milestone along the way.

MORIAI:

That's right. So, what measures would be effective in enabling not only women but also foreign nationals and employees with disabilities, as minorities, to exert influence within an organization?

SASAKI:

It is often the case that systems are designed in a way that is more comfortable for the majority, so I believe it is important for the majority to be aware of where there are differences in perception and where discomfort is experienced. In order to make these differences visible, the majority should take the initiative to engage with minorities, such as by reaching out to them. I think it is crucial for the majority to make these thoughtful efforts.

TOKUDA:

Minorities often find it difficult to raise their voices, so it is important for the majority to be aware of this. Japan is a homogeneous society, so I feel that creating a "pseudo-experience" system for minorities could be a good idea. For example, in the field of architecture, the concept of universal design has been around for a long time, and in Japan, it has only made progress in the past 20 years or so. There are facilities where you can experience what it's like for elderly people to climb stairs, for instance, by wearing weights to simulate their experience.

SASAKI:

That's right. Not only is it important for people to gain firsthand experience, but it is also essential for the majority to move beyond the mindset of "doing something for others." For example, there’s a certain wristwatch-like device that allows you to stop a timer by tapping your thumb and index finger together. It was apparently developed for people with one arm, but the idea of doing something "for someone" ended up being convenient for everyone. There are countless seeds of innovation like that. Gendered innovation embodies this kind of thinking. When we adopt the perspective that there are many things we overlook, it might help everyone align in the same direction.

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Left: President TOKUDA, Right: Senior Executive Director MORIAI

Reforms and Perspectives in Research Institutions

MORIAI:

Professor SASAKI, it is said that during your time at Nagoya University's Graduate School of Science, successfully increased the proportion of female faculty members in the Department of Biological Science, School of Science from 3% to 25% over a period of 10 years. Could you share how you managed to increase the number of female faculty members? Additionally, I assume that increasing the number of women alone is not enough, and that corresponding achievements are also expected. Were there any challenges or difficulties you faced in this process?

SASAKI:

It didn't feel like a struggle. Before that, I had worked at Ochanomizu University, where the proportion of female faculty members was 50%, so it felt natural to me. However, when I moved to Nagoya University, I experienced a significant sense of discomfort. Interestingly, the female professors at Nagoya University didn't share this feeling. When you're in that environment for a long time, you become desensitized to the differences.
In order to increase the number of women, we introduced female-targeted recruitment, focusing particularly on key positions like professors through PI (Principal Investigator) appointments. By placing women in top positions, they gain the authority to drive meaningful changes. Furthermore, since professor-level positions are limited, this approach forced us to actively and seriously seek outstanding female candidates. Given the already small number of female researchers, we deliberately prioritized excellence over specific fields. As a result, we received an overwhelming number of applications.
Typically, universities avoid overlapping research fields during recruitment. However, by not restricting fields, we ended up hiring many neuroscientists. These women then went on to establish a brain research center that could compete globally. This success stemmed from challenging and transforming the conventional recruitment system. I realized that introducing innovations opens up opportunities for transformative changes. I hope that more institutions will continue to implement bold human resource reforms.

TOKUDA:

At NICT, we held a recruitment drive targeting women in fiscal year 2023, which resulted in 21 women stepping forward. Impressively, about half of them were from overseas, providing a valuable experience in securing international talent.
On a personal note, I had the opportunity to assist as a reviewer for the Women Researchers Support Model Development Program funded by Japan Science and Technology Agency (JST) under its Coordination Funds for Promoting Science and Technology back in 2007. Various universities applied and were selected each year, and data from about five years later showed a significant increase in young and mid-career researchers in positions like special assistant professors. However, the numbers dropped sharply when it came to achieving full professor roles.
This aligns with what Professor SASAKI mentioned about headhunting female professors—it seems this approach is becoming more established. While the number of fixed-term faculty positions increased significantly, the number of women able to secure professorships unfortunately did not, and overall, the initiative didn’t yield the desired outcomes.
Even with repeated trials since then, the proportion of female professors in science and engineering faculties, particularly in engineering and science and engineering departments, has been slow to rise, posing a persistent challenge for universities in Japan.
Returning to NICT, building on the successes of last year, the proportion of women hired for fiscal year 2024 has exceeded 40%. We aim to maintain this momentum, first striving to consistently surpass 30%, and then setting our sights on achieving 50%.

MORIAI:

When it comes to open recruitment, we used to just wait passively, but since these positions are so valuable, the effort of researching and proactively reaching out is truly important.

SASAKI:

Although the final decision is made through a fair evaluation, when there are many male teachers, they tend to reach out within male networks. Therefore, transitioning to a phase where such networks can be identified becomes extremely important.

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What NICT can contribute to promoting diversity in Japan

MORIAI:

As the only public institution in Japan specializing in the field of information and communications, I believe NICT has the potential to contribute to the promotion of diversity across Japan. Could we hear the President's thought on this?

TOKUDA:

The systems and services we are developing in ICT have great potential to change future society. I hope that highly capable individuals will join NICT and serve as role models to inspire others within the institute. To achieve this, we are already conducting events aimed at elementary and middle school students, and it is important to strengthen our outreach activities. Furthermore, as mentioned earlier, it is crucial to collaborate with organizations such as the Diversity Support Offices, where national research and educational institutions participate, and to continuously share good examples both domestically and internationally.

MORIAI:

Is there anything you would like to expect from NICT, Professor SASAKI?

SASAKI:

At Nagoya University, the president had great expectations regarding our efforts in gender diversity and provided us with a great deal of freedom. President TOKUDA also has a deep understanding, so I hope everyone will be able to experiment freely through trial and error under his leadership. Since we don't know what will work, we should treat this as an experiment and try to develop a model that successfully increases the number of women.
First off, the information field has been struggling with this issue worldwide. It's around 20%, if I remember correctly. NICT seems to be making great progress, so I hope it will go beyond this and become a global role model. Additionally, since NICT is also a research funding agency, I strongly encourage the inclusion of gender considerations in the application guidelines, as is standard practice in other countries. Gender biases are inherently present in research itself. I believe it is the responsibility of scientists to collect and analyze gender-specific data. I sincerely hope that this will be firmly incorporated into future research efforts.

MORIAI:

Thank you very much for the insightful discussion today.

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